|Title:||Program Analyst II|
|Security Level:||Top Secret|
Title: Program Analyst II
Rate: GS 13-5 (Approximately)
Location: Washington, DC
Schedule: Full-time, M-F, 8:15 AM to 5:00 PM, with a 45-minute meal break
Travel: Travel is required within the continental United States and outside of the continental United States
Clearance Level: Active Top Secret, ability to obtain an SCI after hire (DoD preferred)
The Program Analyst II supports the Office of Programs (CT/P) within the Department of State’s Bureau of Counterterrorism and Countering Violent Extremism
The Program Analyst II shall contribute to CT program planning, implementation, monitoring, reporting, and performance oversight and evaluation. The contractor shall provide overall programmatic and administrative support to CT/P staff. The Program Analyst II will have responsibility for an assigned country or geographic region portfolio and will perform services that contribute to the design, development, planning, and coordination of implementation agreements, reporting, and monitoring and evaluation of assigned portions of CT's worldwide programs, and other CT related foreign assistance activities. Coordination will be with stakeholders within the Bureau, U.S. embassies overseas, and with implementing and host nation partners.
DUTIES AND RESPONSIBILITIES:
Task 1: Program Management Organizational and Administrative Support
• Consolidate input for taskers and other routine paper from other team members and provides to
Team Lead for review.
• Organize shared drives and makes sure naming conventions are followed.
• Input data into CT’s Project Activity Management System (PAMS).
• Schedule meetings with internal and external stakeholders.
• Take notes at meetings or workshops and send to staff and store in shared drive for reference.
• Draft Notice of Funding Obligations (NOFOs) based on Program Manager’s (PM) Concept Note and
provide to lead Program Manager for review.
• Compile/draft grant application materials and provide to lead Program Manager.
• Plan logistics for review panels (i.e. reserving room, sending compiled documents).
• Conduct initial review of grant applications for completeness and that the applications meet NOFO
• Draft answers to grant applicants’ questions for lead Program Manager review.
• Download applications and organizes in share drive folder.
• Prepare panelist materials.
• Participate as non-voting member on panels as requested; take notes at review panel sessions and
summarizes panel recommendations for lead Program Manager’s review.
• Assist Program Managers with drafting and revising SOW based on grant proposal and PM’s Concept
• Assist Program Managers with drafting Funding/Action Memos for decision-makers.
• Support grants closeout by helping CT/EX with reconciliation process.
• Support portfolio pipeline tracking (planned vs. actuals) for Team Lead review.
• Back up other team members while they are out-of-the-office for limited periods. While serving as
back-up, will perform duties currently found within this SOW.
• Attend meetings on behalf of other team members when they have conflicts and back-briefs them on
Task 2: Represent the Program Office’s interests and endeavors for assigned projects and assist the government manager with all aspects of project planning, implementation, and execution.
• Responsible for program management activities for assigned countries or region.
• Provide input on program effectiveness as evidenced by improvement in a partner’s civilian criminal
justice system’s response to terrorism, such as their capacity to investigate, disrupt, or deter terrorist
plotting, to prosecute and adjudicate terrorism activity, to prevent terrorist travel, or to stem the flow
of resources to terrorist organizations, within the assigned country. Identify gaps in counterterrorism
capacity in a country, countries, or geographic region and design and recommend programmatic
responses to address such gaps as identified by CT strategies.
• Research and analyze problems, issues, or program requirements and provide analysis and advice on
programs based on mastery of a wide range of qualitative and quantitative methods for the
assessment and improvement of program effectiveness or the improvement of complex management
processes and systems.
• Collect and compile data as well as organize data and provide presentations of results/findings with
the goal of refining or designing new projects and reporting on activities.
• Confer with top-level managers and executives to assist in defining overall goals and objectives of
projects in support of assigned country/region.
• Confer with Department and USAID counterparts, as well as other donor countries, to deconflict
proposed programming to avoid duplication of efforts.
• Confer with CT’s strategy, regional, and thematic policy offices to ensure that proposed programmatic
activity is in line with the overarching priorities set by the Secretary of State and the Coordinator for
• Confer with analysts and action officers in the various interested organizations both within and
external to the Department to develop information, obtain clarification of divergent viewpoints, and
assist in building consensus for a course of action acceptable to the assigned regional Bureau.
• Participate in interagency working groups and meetings and make recommendations to these bodies
and to Department management on new programmatic approaches or activities that will assist in
achieving policy objectives.
• Participate in meetings with agencies of foreign governments and multilateral organizations to
contribute detailed technical analyses and assessments of complex programmatic-related issues and
alternatives to decision makers.
• Recommend, draft, and review CT Program initiatives and/ or changes based on analysis of regional or
country-specific issues as well as Department policy. Recommend adjustments in Foreign Assistance
and other USG program funding as appropriate.
• Plan and develop multi-year fiscal budgets for assigned countries based on bureau goals and
objectives; update these plans as needed and no less than on a quarterly basis.
• Work closely with CT/EX to prepare congressional notifications and obligating documents for IAAs,
grants, and contracts.
• Advocate and defend regional bureau and individual country team policy interests in dealing with
specific Foreign Assistance program proposals and other USG activities focused on or affecting
countries assigned to the contractor.
• Ensure effective communication of US policy developments and guidance to U.S. mission personnel
related to Counterterrorism Bureau programmatic activity.
• Coordinate the impact of projects with employees and government managers in all affected areas and
with external individuals and organizations.
Task 3: Assist bureau-designated Contracts/Grants/Agreements Officer Representatives (COR/GOR/AOR respectively) for contracts, grants and interagency agreements on behalf of CT for an assigned country or geographic region portfolio
• Remain current on and provide analysis of assigned areas or countries as it relates to CT issues and
• Monitor developing political situations or issues of administrative management that may impact upon
the ability of the USG to implement counterterrorism assistance and/or capacity building programs.
Assess conditions in the assigned country through analysis of reporting as well as on-site interviews
• Monitor issue areas pertinent to the country or region maintaining currency on legislative and policy
developments affecting the USG’s stance and reactions.
• Research and assess the various available procurement vehicles for program execution, and
recommend the best type to use depending on the region and/or country, specific project goals and
objectives, and available funding. These vehicles include Interagency Agreements, grants, cooperative
agreements, broad agency agreements, and the co-creation process.
• Prepare recommendations for resource requirements to accomplish projects and confer with
stakeholders in support of needed resources and support.
• Plan, analyze, or assess different aspects of procurement policies and programs to develop policies or
procedures or provide advice and guidance to agency activities concerning a variety of procurement
• Perform background work associated with procurement policy research, analysis, and interpretation
or review of contract actions for compliance with applicable policies and procedures.
• Assist with the review of deliverables and recommend acceptance or rejection of deliverables during
contract performance and at close-out in conformance with contract terms and conditions.
• Maintain traceability of oversight through properly documented files that are compliant with agency
standards and regulations in order to provide the COR/GOR/AOR and succeeding COR/GOR/AORs an
accurate history of contract implementation.
• Review and assist with the processing of invoices and/or payments within seven calendar days of
receipt or in accordance with contract timelines.
• Report perceived contractor instances of fraud/waste/abuse within five business days to the
• Keep the COR/GOR/AOR and the government manager informed of contractor performance and
contract administration issues by coordinating any changes in cost or delivery within five business
Task 4: Conduct Monitoring and Evaluation and contribute to the CT’s Annual Program Review of major implementers.
• Send reminder to implementers and implementing partners that quarterly reports are due.
• Flag late, missing, or incomplete quarterly reports to Team Lead, COR, GOR, and AOR as relevant.
• Convene quarterly review meeting for team, drafting a document of lessons learned, leading practices,
and success stories to for Team Lead review before dissemination to CT/P Director.
• Monitor and track implementer and implementing partner burn rates.
• Identify, track, and flag for Program Managers grants or IAAs in the last 6 months of their period of
• Schedule and coordinate quarterly, biannual, and annual program reviews with implementers and
implementing partners, captures action items, and facilitates post-review follow-up.
• When appropriate, conduct monitoring visits for team members to track progress of programs against
their objectives, assess the capability of implementers, and gain insights for how the trainings are
being received or utilized in their work.
• Assist with the assessment of efficacy of programs in assigned country/region to inform CT principals
in preparation for the Annual Program Review of major implementers.
• Identify program challenges and make recommendations on corrective actions to assist government
managers and bureau principals during APR process.
• Recommend specific measures to improve implementers’ work processes with regard to program
Task 5: Produce reporting on the current status of programs, including examples of where CT-funded programs resulted in supporting CT bureau objectives and goals in the country or region, including in preparation for Department and congressional briefings on program outcomes.
• Elicit routine reports from implementing partner program managers that provide examples of how the
program or project is supporting CT Bureau goals and objectives, including instances where CT-trained
host country officials successfully responded to or adjudicated terrorism cases.
• Conduct site visits to observe CT-funded programming and draft site visit reports for CT/P leadership
as well as GOR/COR/AOR.
• Assist in drafting reports and responses to congressional inquiries on counterterrorism programming,
on the efficacy of specific programs, and on how the programming specifically addresses gaps in
partner host government capacity.
• Compile relevant data and stories of program outcomes to share with congress, Department
leadership, the interagency, and other stakeholders.
• Draft articles or blogs on successful programming outcomes, for publication or posting on social
Task 6: Organize and execute workshops and seminars to deepen the Bureau’s expertise in counterterrorism and countering violent extremism programming research, techniques and training.
• Confer with analysts, action officers, implementing partners, and subject matter experts to develop
concepts for workshops and seminars to build Bureau expertise in counterterrorism and CVE
programming best practices.
• Develop workshop concept with possible implementing partners or other stakeholder organizations,
including themes, an agenda, and proposed participants.
• Execute the conference/workshop, enlisting office and bureau assistance, and the approved resources
• Ensure follow-through on any shared results and outcomes.
MINIMUM EDUCATION / QUALIFICATIONS:
• Bachelor's degree from an accredited university and two to three- years of work experience in areas similar to those of the requirements of this task order OR a Master's degree and work experience in areas similar to those of the requirements of this task order.
• Experience with the use of quantitative and qualitative techniques for analyzing and evaluating complex mission-
oriented programs and projects for an organization.
• Knowledge of developing project and program plans, goals, objectives, and milestones involving complex programs, systems, or issues of critical importance to an entire organization.
• Experience with assessing project progress, conducting briefings, and preparing comprehensive reports with
solutions and recommendations for top-level managers and executives.
• Knowledge of and experience with the theories and principles of political science, international relations, security policy, economics, history, geography, or other related disciplines applied in analyzing and evaluating factors and conditions involved in the development and implementation of U.S. foreign policy and/or foreign assistance specific to one or more countries.
• Knowledge of one or more geographic or functional specialty areas to provide expert advice and guidance with
regard to the policy implications of issues/programs and developments in an assigned specialty area.
• Knowledge of current U.S. foreign policy objectives and programs to assess the relevancy and implications of global social, political, economic, geographic, and military issues, developments, and events affecting the formulation and execution of U.S. foreign policy and foreign assistance.
• Knowledge of U.S. foreign affairs information sources, processes, and organizations in order to apply the full range of available information resources and capabilities in supporting the needs of the Department.
• Knowledge of Department goals, objectives, programs, and relationships to provide expert analytical and advisory services that are responsive to the specialized needs of the organizations supported.
• Ability to work well in a team.
• Ability to provide advice, guidance, and consultation to officials with regard to the interpretation and application of analyses.
• Ability to establish liaison at all levels throughout the foreign policy and intelligence communities to exchange
information vital to both spheres of operation.
Raventek Solutions’ competitive benefits program includes comprehensive medical and dental care, matching 401K, paid time off, flexible spending accounts, disability coverage, and other benefits that help provide financial protection for you and your family.
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